Description:
We seek an experienced Accounts Payable Specialist to join our growing Finance team! This is a full-time, remote contractor position focused on end-to-end accounts payable processes, with an emphasis on AI-powered AP software implementation. As we move towards adopting AI tools, we need someone who has experience with AI-driven AP solutions, Business Intelligence tools, and is highly proficient in NetSuite.

In this role, you will help guide the company through selecting, recommending, and implementing AI solutions for AP automation, as well as managing the day-to-day AP processes. We're looking for a highly skilled professional who has technical experience in AI AP software, NetSuite, and BI tools, with a strong understanding of automation in the AP process.


⏰ Full-time, 40 hours per week (remote contractor)
???? Required schedule: Monday–Friday, 9:00 AM – 4:30 PM U.S. Pacific Time (includes 30-minute lunch break)

Responsibilities:
- Invoice Management & Processing
- Collect, review, and process vendor invoices and credit memos accurately into the system.
- Troubleshoot and resolve discrepancies flagged by the AP system.
- Vendor Management
- Maintain and organize vendor records, ensuring all information is up-to-date.
- Research and retrieve missing invoices and credit memos via calls and emails.
- Respond to vendor inquiries and resolve payment discrepancies.
- Payment Processing
- Schedule and process vendor payments using ACH, check, and other methods.
- Ensure compliance with internal controls and approval policies during payment processing.
- Reconciliation & Reporting
- Reconcile vendor statements to ensure all transactions are accounted for accurately.
- Prepare AP ageing reports, accruals, and process monthly closings.
- Generate reports and insights using Business Intelligence (BI) tools or AP dashboards.
- AI Software Implementation & Optimization
- Recommend successful AI-powered AP programs and platforms that are effective for large-volume industrial distributors.
- Assist with the implementation and onboarding of the selected AI tools.
- Help configure system workflows, monitor performance, and ensure continuous optimization of the AP process.
- Process Improvement & Automation
- Identify opportunities to streamline AP processes through automation and AI tools.
- Recommend process improvements to reduce manual tasks and increase efficiency.
- Compliance & Documentation
- Ensure compliance with company policies, regulatory requirements, and financial audits.
- Maintain accurate AP documentation for audits and internal reviews.
- Collaboration & Training
- Work closely with Purchasing, Finance, and IT teams to ensure smooth implementation and operation of AI-powered tools.
- Provide training to team members on AI-powered AP tools and best practices.

Required Qualifications:
✅ 3+ years of hands-on Accounts Payable experience in a high-volume environment
✅ Experience with NetSuite (required)
✅ Experience with Business Intelligence (BI) tools for data analysis and reporting (required)
✅ AI-powered Accounts Payable software experience (required)
✅ High school diploma or equivalent
✅ Advanced Excel skills (pivot tables, VLOOKUP, formulas)
✅ Strong communication and organizational skills with a high attention to detail
✅ Ability to work independently and meet deadlines in a fast-paced environment

Preferred (but not required):
Experience with AI-powered Accounts Payable software (e.g., AvidXchange, Tipalti, Stampli, Medius, Yooz, etc.)
Familiarity with successful AI implementation strategies for large industrial distributors

What We Offer:
- Fully remote work
- Fixed work schedule in the U.S. Pacific Time zone
- Opportunity to guide the company through AI implementation and innovation in AP
- Collaborative and supportive team environment